| POSITION | Compensation and Benefits Specialist |
| SALARY | 13 |
| DIVISION | ODI |
| CLOSE DATE | Open till filled |
NATURE
OF WORK:
Summary of Job Responsibilities:
Responsible for providing administrative and technical support that requires knowledge of Human Resources issues.
Outline of Essential Job Responsibilities/Functions to Include but Not Limited to:
Customer Care & Relationships:
1. Creates, develops, and nurtures culturally appropriate interactions and connections with each other, customer-owners, and the community.
2. Receives customers to the department in a friendly, professional and courteous manner.
3. Assists customers by providing accurate information that meets the customers' needs the first time.
4. Assists employees with benefit program enrollment by distributing materials assuring accurate form completion, answer employee questions regarding benefits and other policies and procedures related to employment.
5. Answers general questions related to benefits offered through the organization.
6. Assists in employee orientation.
Communications & Teamwork:
Shares and receives information, opinions, concerns, and feedback in a supportive manner.
Works collaboratively by building bridges, and creating rapport with team members within departments and across the organization.
Assists SCF staff with policy and procedure questions.
Serves as backup to reception desk
Improvement & Innovation:
Makes meaningful improvement to services, program, and processes and/or organizational effectiveness that creates new value for customer-owners and employees.
Participates in development of HR policies, procedures and processes.
Workforce Development, Skills, & Abilities:
Seeks out additional learning opportunities to continue to develop the technical and professional skills needed now and in the future.
Takes responsibility for all work activities and personal actions by following through on commitments.
Completes administrative duties for department.
Mantains database for Human Resource Information System
Creates, updates, and maintains electronic database records as required. Update and maintain demographic information in HRIS systems.
Completes enrollment and data entry for employee benefits.
Processes insurance cards.
Administers various benefits processes
Performs benefit reconciliation on a monthly basis.
Maintains file room.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to complete tasks in a timely, organized and professional manner ensuring adequate follow-up.
Ability to use advanced word processing, spreadsheet and database software.
Ability to establish and maintain records and prepare reports
Ability to maintain accurate and accessible records and filing system
Ability meet and greet the public in a positive, calm and courteous manner
Ability to conduct research and organize and summarize findings
Ability to maintain confidentiality of records and information as appropriate
Additional Responsibilities for Compensation & Benefits Assistant II: Meets all requirements of Compensation & Benefits Assistant I in addition to the following:
Customer Care & Relationships:
Handles Benefit inquiries and complaints to ensure quick, equitable and courteous resolution.
Maintains contact in person, by phone or mail with hospitals, physicians, insurance companies, employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
Examines employee files to answer inquiries and provides information to authorized persons.
Presents Human Resource benefits presentation portion of new employee orientation program.
Communications & Teamwork:
Assists the HR staff in conducting HR Training
Assists with Employee Recognition programs.
Improvement & Innovation:
Makes recommendations regarding departmental systems and procedures, goals and objectives, and planning.
Workforce Development, Skills, & Abilities:
Compiles data from employee records and prepares standard and ad hoc HR reports.
· Researches and explains policies.
· Runs reports in various HRIS systems.
· Database maintenance and administration for numerous benefits related programs.
· Researches and provides answers to more difficult benefits related questions, including clarification of issues related to FMLA or similar laws.
· Researches and compiles data for various projects including data for salary surveys and policy research as assigned.
· Assists in researching projects as assigned.
· Conducts benefits audits as needed.
· Makes corrections to HRIS as needed.
Compiles data from employee records and prepares standard and ad hoc HR reports.
· Researches and explains policies.
· Runs reports in various HRIS systems.
· Database maintenance and administration for numerous benefits related programs.
· Researches and provides answers to more difficult benefits related questions, including clarification of issues related to FMLA or similar laws.
· Researches and compiles data for various projects including data for salary surveys and policy research as assigned.
· Assists in researching projects as assigned.
· Conducts benefits audits as needed.
· Makes corrections to HRIS as needed.
Knowledge of personnel policy and procedures.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, customers, and the general public.
Ability to work collaboratively on teams and consult effectively and independently with all levels of the organization.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to develop and maintain successful working relationships with colleagues, management and employees.
Knowledge of compensation and benefits.
Ability to conduct and report upon benefits folder audits.
Ability to complete tasks in a timely, organized and professional manner ensuring adequate follow-up.
Ability to use advanced word processing, spreadsheet, databases and HRIS software.
Ability to establish and maintain records and prepare reports.
Ability to maintain accurate and accessible records and filing system.
Ability to meet and greet the public in a positive, tactful, calm and courteous manner.
Ability to conduct research and organize and summarize findings.
Ability to maintain confidentiality of records and information as appropriate.
Ability to maintain quality, safety and infection control standards.
Additional Responsibilities for Compensation & Benefits Specialist: Meets all requirements of Compensation & Benefits Assistant II in addition to the following:
Customer Care & Relationships:
Works with third party claims processing agencies to ensure the timely and accurate enrollment of employees and payment of benefits.
Communications & Teamwork:
Participates as a member on interdepartmental teams and committees as required.
Ensures the appropriate benefits information is available and communicated to employees and managers.
Assists HR staff and managers with compensation related issues.
Improvement & Innovation:
Recommends solutions in conjunction with Compensation and Benefits Manager regarding compensation and benefits.
Provides lead role for specific HR projects and initiatives.
Assists with the formulation and implementation of internal office procedures.
Workforce Development, Skills, & Abilities:
Keeps abreast of current personnel principles and practices, laws and regulations, and literature.
Conducts research projects as assigned by Compensation and Benefits Manager.
3. Researches internal and external comparators for new and current positions and recommends placement in salary system.
Assists Compensation and Benefits Manager with corporate annual compensation review.
Prepares written reports and summaries of data to include graphs, charts and statistical tables.
6. Tracks and reports sign on bonuses and relocation assistance.
7. Reviews internal equity by job title on a routine basis and as needed. Assists in new hire salary calculations as needed.
Performs benefit reconciliation on a monthly basis.
Coordinates with Finance and Payroll regarding benefit deductions, payments and reconciliations.
Coordinates and performs activities related to life, health, accidental death and disability, 457(b), 401(k), and/or other employee benefit programs, including enrollment, record keeping, research, legally required filing, and the resolution of complex problems for employees to ensure customer satisfaction.
Leads the annual open enrollment process including plan and employee communication, coordinating tasks internally and ensuring that the HRIS is updated with new employee enrollments and rates.
Working Environment:
The work is performed in an office setting with considerable sitting, standing, walking, bending, and lifting. Travel may be required. Must be able to work under physically and emotionally stressed conditions. Must be able to respond when needed by prompt appearance at a required location.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of and skill in applying the principles, practices and procedures of human resources administration in the areas of employment, compensation, benefits, classification.
Knowledge of and skill in interpreting and applying state and federal statutes and applicable rules and regulations related to the management of human resources.
Knowledge of statistical methods and concepts and other analytical tools used in human resources processes.
Strong written, oral, presentation, facilitation, and interpersonal skills.
Ability to develop compensation and benefits solutions.
Skill in researching complex issues and developing recommended actions.
Ability to perform job with minimal supervision.
Ability to work effectively in a team environment.
Ability to use advanced computer systems and databases.
Ability to work collaboratively on teams and consult effectively and independently with all levels of the organization.
Ability to calculate and present salary offers to potential candidates at all levels.
Ability to effectively counsel and advise employees and managers on application and interpretation of compensation and benefits practices, procedures, rules, and programs.
Ability to develop and maintain successful working relationships with colleagues, management and employees.
Ability to prepare effective reports, correspondence and other written materials.
Ability to organize, track and prioritize assignments and tasks.
Ability to facilitate meetings and deliver presentations.
Ability to take long-term view and recognize opportunities to help the organization accomplish its objectives and/or move towards its mission and vision.
QUALIFICATIONS:
SCF programs are established for the purpose of serving a primary population comprised of Alaska Natives who are affiliated with the Cook Inlet Region Inc. (CIRI), and Alaska Natives and American Indians within SCF’s geographical service area. Employees should have a thorough understanding of the cultures and the needs of the CIRI members, and of the general culture and needs of Alaska Natives and American Indians. Such knowledge is critical in order to ensure the achievement of the mission and vision of SCF: working together with the Native community to provide the best services with Native staff who value the family and family wellness as the heart of the Native community.
Qualifications for Compensation & Benefits Specialist:
1. BA/BS degree in human resources, accounting, IT, business administration or related field; OR equivalent training and experience.
2. Two (2) years compensation or benefits related experience
INTERESTED APPLICATIONS:
Please complete an online application by clicking the 'Apply' button at the top/bottom of this page. For more information contact Human Resources via the SCF Contact page or (907) 729-4977 or Toll free at 1-800-478-3343
NATIVE PREFERENCE UNDER P.L. 93-638.
Preference will not be given unless certification is submitted to Human Resources (a copy is acceptable).