Job Opening



Bulletin Number: ODI-TPH140300

POSITION Improvement Advisor
SALARY GRADE 18
DIVISION Organization Development & Innovation/The Pathway Home
CLOSE DATE Open Until Filled


NATURE OF WORK:

Responsible for working with senior leadership, management and committees to develop and redesign systems and processes to improve the overall effectiveness of Southcentral Foundation and coaches and mentors others on improvement tools and methods. 



KNOWLEDGE, SKILLS, AND ABILITIES:

Customer Care & Relationships:

  1. Creates, develops, and nurtures culturally appropriate interactions and connections with each other, customer-owners, and the community.
  2. Demonstrated proficiency of effective Customer Service skills.

Communications & Teamwork:

  1. Shares and receives information, opinions, concerns, and feedback in a supportive manner.
  2. Works collaboratively by building bridges, and creating rapport with team members within departments and across the organization.
  3. Facilitates improvement work teams. 

·         Coordinates meetings of improvement work teams.

·         Works with management to identify members of improvement work teams.

·         Ensures effective meeting management allowing all members to actively participate.

·         Directs the work of the work team in order to meet deadlines and to test change concepts.

·         Ensures effective interpersonal communication within the work team.

  1. Demonstrated proficiency in facilitating groups, committees and meetings.
  2. Demonstrated proficiency to work in a multi-disciplinary team environment.

Improvement & Innovation:

  1. Makes meaningful improvement to services, program, and processes and/or organizational effectiveness that creates new value for customer-owners and employees.
  2. Manages improvement projects and initiatives identified by management that are of a large scale and tied to corporate initiatives and objectives.

·         Works with management to define and outline goals and objectives of the improvement initiative. 

·         Assists in developing and maintaining processes, systems and action plans. 

·         Monitors progress to improvement project milestones.  

·         Works with appropriate manager to take any necessary follow up or corrective action.

·         Implements and maintains a tracking and notification system ensuring accurate and timely follow up.

·         Works with managers on developing, implementing and evaluating systems. 

·         Assists with and ensures timely and accurate data collection.

·         Assists with researching improvement initiatives and other innovations that could be incorporated into projects. 

  1. Provides consultation to Improvement Specialists and management on improvement across the division or organization. 

·         Coaches and mentors others on improvement tools and methods.

·         Provides feedback and input to others on improvement work teams and projects.

·         Evaluates the effectiveness of improvement tools and methods and provides ideas for improvement of these tools and methods.

·         Keeps current with improvement tools and techniques and shares these innovations across the organization. 

·         Becomes an expert on the Baldrige improvement process and the application within SCF. 

  1. Analyzes work processes using improvement tools and methodology to identify improvement opportunities.

·         Works with management and the improvement team to establish effective measurement and data collection methods.

·         Reviews measures and progress to aim with management and work team and takes appropriate action.

·         Explores best practices across various industries to bring to the work team.

·         Develops, evaluates and implement survey tools.

·         Analyzes data from survey sources in order to provide input into improvement initiatives.

  1. Acts as a resource, mentor and trainer for SCF employee on improvement tools and techniques.

·         Orients employees to improvement tools and processes.

·         Participates and leads training and education to other employees.

·         Answers questions from others on how to do things according to standard procedure and best practices. 

  1. Facilitates the management of the strategic planning and improvement processes. 

·         Ensures alignment with the Mission, Vision, Key Points and Operational Principles of SCF. 

·         Develops and implements long range and short range strategic initiatives and work plans using the SCF strategic planning process and tools. 

·         Monitors progress to work plans and reports on progress using the annual planning tool.

·         Uses improvement tools and methods in the day to day work and ensures use of these tools in all departments assigned.

·         Develops, implements and monitors Balanced Scorecard measures to effectively oversee the long term initiatives of the departments assigned. 

·         Monitors outcomes of effectiveness and develop work plans for improvement and change across all departments assigned. 

·         Trains, educates and deploys improvement tools, methods and processes throughout the departments assigned. 

·         Participates in the corporate strategic planning processes and on improvement work groups and committees. 

  1. Demonstrated proficiency using improvement tools and principles.
  2. Demonstrated proficiency in working in a rapidly changing and innovative healthcare system.
  3. Demonstrated proficiency in the use of strategic planning and decision making processes.
  4. Demonstrated proficiency in the operational principles and the SCF methods of improvement.
  5. Demonstrated proficiency in coordinating the development, education and training of employees in improvement tools and methods.
  6. Demonstrated skill to develop survey tools and questionnaires.
  7. Demonstrated proficiency to utilize Balanced Scorecard and Dashboard tools and data to make effective decisions. 
  8. Demonstrated ability to document process using process mapping.
  9. Demonstrated proficiency to use the Baldrige Criteria in improvement.
  10. Demonstrated proficiency to research and implement best practices across industries. 
  11. Demonstrated skill in managing the strategic planning process for the department.

Workforce Development Skills & Abilities:

  1. Seeks out additional learning opportunities to continue to develop the technical and professional skills needed now and in the future.
  2. Takes responsibility for all work activities and personal actions by following through on commitments.
  3. Completes administrative duties to ensure the documentation of processes, procedures and systems. 

·         Obtains and documents all necessary information required to define key processes and procedures.

·         Designs and documents processes using flow charting methodology. 

·         Documents project teams using standardized charters and improvement tools. 

·         Develops and monitor a system to track the status of various work plans and action items. 

·         Provides administrative support to the improvement team. 

·         Uses the annual planning tools to track and monitor all work plans and action items. 

  1. Demonstrated proficiency to efficiently and effectively manage multiple responsibilities.
  2. Demonstrated proficiency to maintain quality, safety, and infection control standards.
  3. Demonstrated skill in the use of computers and appropriate software.
  4. Demonstrated proficiency to effectively and efficiently make decisions independently.
  5. Demonstrated proficiency to perform job independently.
  6. Demonstrated ability to meet production standards.
  7. Knowledge and compliance with all applicable laws, policies, procedures, bylaws, regulatory requirements, and best practice guidelines regarding Privacy of Healthcare Information, Corporate and Healthcare Compliance. 

 



QUALIFICATIONS:

SCF programs are established for the purpose of serving a primary population comprised of Alaska Natives who are affiliated with the Cook Inlet Region Inc. (CIRI), and Alaska Natives and American Indians within SCF’s geographical service area.  Employees should have a thorough understanding of the cultures and the needs of the CIRI members, and of the general culture and needs of Alaska Natives and American Indians.  Such knowledge is critical in order to ensure the achievement of the mission and vision of SCF: working together with the Native community to provide the best services with Native staff who value the family and family wellness as the heart of the Native community.

1.      Master’s degree or equivalent education/training and work experience.

2.      Two (2) years of experience at the Improvement Specialist II level or demonstrated proficiency as an Improvement Specialist II at Southcentral Foundation.

Working Environment:

·         Employee may be exposed to: none.

·         Noise level: Moderate noise (i.e. business office with computers and printers, light traffic).

 Physical Demands:

·         Position requires: walk (under 1/3 time); sit (over 2/3 time); use hands to finger, handle or feel (over 2/3 time); reach with hands and arms (under 1/3 time); talk or hear (over 2/3 time).

·         Weight lifted or force exerted: Up to 10 pounds (under 1/3 time), Up to 25 pounds (under 1/3 time).

·         Special vision requirements: Close vision (clear vision at 20 inches or less), Color vision (ability to identify and distinguish colors), Depth perception (three-dimensional vision, ability to judge distances and spatial relationships).

·         Additional physical demands: employee may be required to work holidays, evenings, weekends, and nights; travel may be required; the employee is able to work under physically and emotionally stressed conditions.

Age and Customer-Owner Population(s) Served:

Age of Customer-Owner Population Served

Population

This position does not provide direct customer-owner care

 

This position does not provide direct customer-owner care



INTERESTED APPLICATIONS:
Please complete an online application by clicking the 'Apply' button at the top/bottom of this page. For more information contact SCF Human Resources by Email or (907) 729-4977 or Toll free at 1-800-478-3343

NATIVE PREFERENCE UNDER P.L. 93-638.
Preference will not be given unless certification is submitted to Human Resources (a copy is acceptable).